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Pay Day - Payees Alerts (Modals)
There are several alerts (modals) that are displayed in Payees (Step 2 of Pay Day),
- STP Previous Payroll ID Alert (Modal)
- Visa Expired Alert (Modal)
- Cost Centres Alert (Modal)
- Required Information is Missing Alert (Modal)
- Review Imported Payee Alert (Modal)
- Gross Income Amount Exceeded Alert (Modal)
- Tax File Number Exemption Period Ended Alert (Modal)
- Tax File Number Application Period Ended Alert (Modal)
- Registered Employer Alert (Modal)
- Deregistered Employer Alert (Modal)
- Employer SG Increase from 1 July Alert (Modal)
- Award Details Changed Alert (Modal)
- Agreement Details Changed Alert (Modal)
- Payee on Leave Alert (Modal)
- Payee Ceased Alert (Modal)
- Remove Payee Alert (Modal)
- Remove Payees Alert (Modal)
STP Previous Payroll ID Alert (Modal)
The STP Previous Payroll ID Alert (Modal) is displayed when the Status Icon is selected for a Payee whose Master File contains a Previous STP Payee Payroll ID.
To resolve this Alert, please exit the Pay Run and refer to either;
Visa Expired Alert (Modal)
The Visa Expired Alert (Modal) is displayed when the Status Icon is selected for a Payee whose VISA has expired.
To resolve this issue, please exit Pay Rum and change the Visa Number, Expiry, or Country for a specific Payee.
Cost Centres Alert (Modal)
The Cost Centres Alert (Modal) is displayed when the Status Icon is selected for a Payee who does not currently have a Default Cost Centre (Hours Allocation).
To resolve this issue, please refer to Update the Payees Default Cost Centre (Hours Allocation) setting.
Required Information is Missing Alert (Modal)
Due to the implementation of Awards/Agreements, the Required Information is missing Alert (Modal) is displayed when attempting to include a Payee in a Pay Run when neither an Award nor Agreement has been assigned.
To resolve this alert, please Add an Award or Agreement and assign it to the Payee to include them in the Pay Run.
Review Imported Payee Alert (Modal)
The Review Imported Payee Alert (Modal) is displayed when the Status Icon is selected for a Payee who has been imported in e-Port; however, their Payee Master File has not been accessed to confirm that the information has been correctly added into the relevant fields.
To resolve this alert, select OK, Exit the Pay Run and refer to Review your Imported Payees.
Gross Income Amount Exceeded Alert (Modal)
The Gross Income Amount Exceeded Alert (Modal) is displayed for a Payee using Exemption TFN 333-333-333 where the Gross Income exceeds the relevant Pay Period threshold.
To resolve this alert, exit the Pay Run and amend either of the following to ensure they will not exceed the Gross Income Threshold before the Pay Run can be processed,
- Change the OTE Hours and Days Per Week to more accurately reflect the time worked each week OR
- Change the Pay Template from Basic to Advanced and set the Quantity for all Pay Rates and Allowances to 0.
if the details in OTE Hours, Days Per Week and Pay Template cannot be updated as they are correct, enter the Payee's Tax File Number as supplied by the ATO.
👉 If the Payee has not applied for a Tax File Number, they must do so now. In this case, enter Exemption TFN 111-111-111, which will remain valid for another 28 days.
👉 If you do not enter a TFN, Exemption TFN 000-000-000 will be used, and the Payees Tax Treatment is changed to No TFN. Until a valid Tax File Number is entered, any payments made to the Payee will be taxed per Schedule 1, Scale 4.
Tax File Number Exemption Period Ended Alert (Modal)
The Tax File Number Exemption Period Ended Alert (Modal) is displayed when the Status Icon is selected for Payee using Exemption TFN 333-333-333 where they are now equal to or older than eighteen (18) years old. To resolve this alert, enter the Payee's Tax File Number as supplied by the ATO.
👉 If the Payee has not applied for a Tax File Number, they must do so now. In this case, enter Exemption TFN 111-111-111, which will remain valid for another 28 days.
👉 If you do not enter a TFN, Exemption TFN 000-000-000 will be used, and the Payees Tax Treatment is changed to No TFN. Until a valid Tax File Number is entered, any payments made to the Payee will be taxed per Schedule 1, Scale 4.
Tax File Number Application Period Ended Alert (Modal)
The Tax File Number Application Period Ended Alert (Modal) is displayed when the Status Icon is selected for Payee using Exemption TFN 111-111-111 where the application period has ended.
To resolve this alert, enter the Payee's Tax File Number as supplied by the ATO.
👉 If the Payee has not applied for a Tax File Number, they must do so now. If you do not enter a TFN, Exemption TFN 000-000-000 will be used.
👉 If Exemption TFN 000-000-000 is used, and the Payees Tax Treatment was;
- Regular, Seniors and Pensioners, Horticulturists and Shearers or Foreign Resident,
- Tax Treatment is changed to No TFN. Until a valid Tax File Number is entered, any payments made to the Payee will be taxed per Schedule 1, Scale 4.
- Seasonal Worker Programme,
- Tax Treatment remains set to Seasonal Worker Programme per the ATO's requirements.
- Working Holiday Maker,
- Tax Treatment remains set to Working Holiday Maker per the ATO's requirements.
Registered Employer Alert (Modal)
The Registered Employer Modal (Alert) is displayed when the Status Icon is selected for a Payee whose Tax Treatment Code is HUXXXX if Employer of Working Holiday Makers has been selected since the Payee was added.
To resolve this alert, select Ok to automatically update the Payees Tax Treatment Code to HRXXXX.
Deregistered Employer Alert (Modal)
The Deregistered Employer Modal (Alert) is displayed when the Status Icon is selected for a Payee whose Tax Treatment Code is HRXXXX if Employer of Working Holiday Makers has been deselected since the Payee was added.
To resolve this alert, select Ok to automatically update the Payees Tax Treatment Code to HUXXXX.
Employer SG Increase from 1 July Alert (Modal)
The Employer SG Increase from 1 July Alert (Modal) is displayed when the Status Icon is selected for a Payee whose Employer SG Percentage is currently set to anything less than 11.50%. (on or after 1 July 2024).
Select Yes to change the Employer SG percentage as the ATO requires.
Otherwise, keep the Employer SG percentage as previously set (due to your Award) by selecting
- Do not show again for this Payee if you do not want to be reminded that this Payee is being paid a lesser percentage.
- then select No.
Award Details Changed Alert (Modal)
The Award Details Changed Alert (Modal) is displayed when the Status Icon is selected for a Payee whose Award has been changed, and those changes have not been applied to the Payee.
To resolve this alert, Update Employment for the relevant Payees based on changes to the assigned Award.
Agreement Details Changed Alert (Modal)
The Agreement Details Changed Alert (Modal) is displayed when the Status Icon is selected for a Payee whose Agreement has been changed, and those changes have not been applied to the Payee.
To resolve this alert, Update Employment for the relevant Payees based on changes to the assigned Agreement.
Payee on Leave Alert (Modal)
The Payee on Leave Alert (Modal) is displayed when the Status Icon is selected for a Payee who has been paid leave in a prior period, and the end date for that leave period either falls within the current pay run or on a future date. Select Yes to include the payee in the current pay run; otherwise, select No.
Payee Ceased Alert (Modal)
The Payee Ceased Alert (Modal) is displayed when attempting to add a Ceased Payee into the Pay Run.
To continue, select Yes, otherwise, select No. If Yes is selected, when Process is opened, it will function as if Cease Employment has been selected.
Remove Payee Alert (Modal)
The Remove Payee Alert (Modal) is displayed when the checkbox in Payees is deselected for a Payee who has either been,
- previously processed (Status Icon Colour is Teal or Green)
- imported using the FAST-Pay Import (Status Icon Colour is Yellow).
Select OK to remove the Payee from the active Pay Run; otherwise, select Cancel.
Remove Payees Alert (Modal)
The Remove Payees Alert (Modal) is displayed when the ALL checkbox is deselected in Payees.
To remove all Payees from the Pay Run, select Acknowledge. Otherwise, select Cancel.
