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Pay Day - Process Alerts (Modals)
There are several alerts (modals) that are displayed in Process (Step 3 of Pay Day),
- Cease Employment Alert (Modal)
- Cost Centres Alert (Modal)
- Comment/Reminder Alert (Modal)
- Leave In Advance Alert (Modal)
- Annual Leave Loading Alert (Modal)
- Negative Leave Balances Alert (Modal)
- Cashing Out Leave Alerts (Modals)
- Gross Income Amount Exceeded Alert (Modal)
- Back Payments Alert (Modal)
- Schedule 7 Marginal Tax Calculation Alert (Modal)
- OTE Adjustment Alert (Modal)
- Unable to Salary Sacrifice Alert (Modal)
- Salary Sacrifice Exceeds Gross Income Alert (Modal)
- Salary Sacrifice Exceeds Gross Income (STSL/MLS) Alert (Modal)
Cease Employment Alert (Modal)
The Cease Employment Alert (Modal) is displayed when Cease Employment is selected in the Process Page for the required Payee and allows you to enter/select) the Cessation Date and Reason.
Cessation Date allows you to select the date the Payee's employment c, which may also be the date the Payee passed away.
Cessation Reason allows you to select the reason for the Payee's employment ceasing. These options have been provided based on the ATO's STP Phase 2 Requirements.
- Voluntary cessation – an employee resignation, retirement, domestic or pressing necessity or abandonment of employment.
- Ill health – an employee resignation due to medical condition that prevents the continuation of employment, such as for illness, ill health, medical unfitness or total permanent disability.
- Deceased – the death of an employee.
- Redundancy – an employer-initiated termination of employment due to a genuine bona-fide redundancy or approved early retirement scheme, or a non-genuine redundancy.
- Dismissal – an employer-initiated termination of employment due to dismissal, inability to perform the required work, misconduct or inefficiency.
- Contract cessation – the natural conclusion of a limited employment relationship due to contract/engagement duration or task completion, seasonal work completion, or to cease casuals that are no longer required.
- Transfer – the administrative arrangements performed to transfer employees across payroll systems, move them temporarily to another employer (machinery of government for public servants), transfer of business, to outsourcing arrangements or other such technical activities.
Cost Centres Alert (Modal)
The Cost Centres Alert (Modal) is conditionally displayed when Cost Centres is selected within the Process Page for the relevant Payee. The quantity for each applicable payment is allocated to the Payee's default Cost Centre (Hours Allocation) and is automatically reduced/increased when the quantity is changed for another Cost Centre.
If the Quantity for a Pay Type is changed in Process (Step 3 of the Pay Run), it increases or reduces from the hours allocated to the Payee's default Cost Centre (Hours Allocation) before increasing or reducing the quantity assigned to any other Cost Centre.
For example, John's default Cost Centre (Hours Allocation) is NL-DEV. As all his hours have been assigned to NL-DEV, any changes to the quantity in Process will change the hours allocated to NL-DEV.
Please refer to Allocate Cost Centre QTY/Hours for a Payee whilst processing their Pay or Amend Cost Centre QTY/Hours for a Payee in a posted Pay Run.
Comment/Reminder Alert (Modal)
The Comment/Reminder Alert (Modal) is conditionally displayed when add is selected if using the Advanced Plan, allowing you to set the Payee Comment is a reminder through the Pay Run, and choose the reminder date.
To be reminded about the comment or ceminder displayed on a date, then select Acknowledge. Otherwise, select Acknowledge without selecting a date.
Leave In Advance Alert (Modal)
The Leave In Advance Alert (Modal) is displayed when the following Pay Rates are loaded in Process if the End Date for the Leave Period i\s after the Period End Date of the Pay Run to cater for Withholding from leave payments for continuing employees.
Simply select if the payment relates to a future pay period and enter the number of weeks the payment should be taxed over.
For example, if the Payee is paid fortnightly and is paid one period in advance, enter 2 in the number of weeks field.
Annual Leave Loading Alert (Modal)
The Annual Leave Loading Alert (Modal) is conditionally displayed when Annual Leave has been added, and This Payee is entitled to Leave Loading is selected within the Payee Master File.
Negative Leave Balances Alert (Modal)
The Negative Leave Balances Alert (Modal) is displayed when the quantity of the Leave Type causes the current leave balance to be negative. This can occur when either one of the following Leave Pay Types is added in Process OR the quantity has been amended once added in the Pay Run.
- Annual Leave
- Sick & Carer's Leave
- Long Service Leave
- Time Off In Lieu (Taken)
- Rostered Day Off (Taken)
- Leave - Other
To continue, select Ok. Otherwise, select Cancel. If Cancel is selected, either the new Leave Type will not be added to the pay run, or the quantity of the Leave Type will be changed back to the previous amount.
Cashing Out Leave Alerts (Modals)
The Cashing Out Leave Alert (Modal) is displayed when either Annual Leave (Cashed Out) or Sick & Carer's Leave (Cashed Out) are selected within Process.
These alerts ensure you have visited the relevant information available from Fair Work Australia regarding the requirements for Cashing Out Annual Leave and/or Sick & Carer's Leave.
Gross Income Amount Exceeded Alert (Modal)
The Gross Income Amount Exceeded Alert (Modal) is displayed for a Payee using Exemption TFN 333-333-333 where the Gross Income exceeds the relevant Pay Period threshold.
To resolve this alert, enter the Payee's Tax File Number as supplied by the ATO.
👉 If the Payee has not applied for a Tax File Number, they must do so now. In this case, enter Exemption TFN 111-111-111, which will remain valid for another 28 days.
👉 If you do not enter a TFN, Exemption TFN 000-000-000 will be used, and the Payees Tax Treatment is changed to No TFN. Until a valid Tax File Number is entered, any payments made to the Payee will be taxed per Schedule 1, Scale 4.
Back Payments Alert (Modal)
The Back Payments Alert (Modal) is displayed when a pay type within Back Payments is selected within Process.
This alert requires you to select if the payment is less than or equal to/more than 12 months overdue. If the Payment is
- less than 12 months overdue and
- relates to the current financial year,
- If the Payee has not been included in a prior pay run within the same Fiscal Year, you have the ability to adjust the Normal Weekly Earnings and Number of Pay Periods if required.
- If the Payee has been included in a prior pay run within the same Fiscal year, you are required to select the Pay Periods the payment applies to.
- relates to a prior financial year, there are no further selections required.
- relates to the current financial year,
- equal to or more than 12 months overdue and
- less than $1,200.00, there are no further selections required.
- equal to or more than $1,200.00, you are provided with the ability to allocate the amount against the relevant Fiscal Year.
Schedule 7 Marginal Tax Calculation Alert (Modal)
The Schedule 7 Marginal Tax Calculation Alert (Modal) is displayed when the edit icon selects the relevant Pay Rates where the payment is more than $300.00.
The value entered into this alert is used in the PAYGW Calculation for these payments per Schedule 7 – Tax table for unused leave payments on termination of employment
- Unused Annual Leave (after 17 August 1993)
- Unused Leave Loading (after 17 August 1993)
- Unused Long Service Leave (after 17 August 1993)
OTE Adjustment Alert (Modal)
The OTE Adjustment Alert (Modal) is conditionally displayed when the OTE Adjustment (+/-). Pay Rate is added in Process (Step 3 of Pay Day).
Unable to Salary Sacrifice Alert (Modal)
The Unable to Salary Sacrifice Alert (Modal) is displayed when Gross (Sal Sac) is $0.00 and a Salary Sacrifice Deduction is added to the Payees Pay.
If the value of the Salary Sacrifice is greater than the amount displayed in Gross (Sal Sac), the Unable to Salary Sacrifice Alert (Modal) is displayed when Gross (Sal Sac) is $0.00 and a Salary Sacrifice Deduction is added to the Payees Pay.
Salary Sacrifice Exceeds Gross Income Alert (Modal)
The Salary Sacrifice Exceeds Gross Income Alert (Modal) is displayed If the value of the Salary Sacrifice is greater than the amount displayed in Gross (Sal Sac), and the Payee does not have a Medicare Levy Surcharge and/or Study and Training Support Loan.
The Salary Sacrifice Exceeds Gross Income Alert (Modal) is displayed If the value of the Salary Sacrifice is greater than the amount displayed in Gross (Sal Sac), and the Payee does not have a Medicare Levy Surcharge and/or Study and Training Support Loan.
Salary Sacrifice Exceeds Gross Income (STSL/MLS) Alert (Modal)
The Salary Sacrifice Exceeds Gross Income (STSL/MLS) Alert (Modal) is displayed If the value of the Salary Sacrifice is greater than the amount displayed in Gross (Sal Sac), and the Payee has a Medicare Levy Surcharge and/or Study and Training Support Loan.
If the value of the Salary Sacrifice is greater than the amount displayed in Gross (Sal Sac), the Salary Sacrifice Exceeds Gross Income (STSL/MLS) Alert (Modal) is displayed If the value of the Salary Sacrifice is greater than the amount displayed in Gross (Sal Sac), and the Payee has a Medicare Levy Surcharge and/or Study and Training Support Loan.
