Change the Organisation (Legal Entity) Pay Run Settings.

1. Change the Organisation (Legal Entity) Regular Pay Run Dates for a specific Pay Period.
2. Change the Organisation (Legal Entity) Weeks Per Year setting.
3. Change the Organisation (Legal Entity) Round Net Pays setting.
4. Show or hide System Default Pay Types in Pay Template and when processing a Pay Run.
5. Show Leave Balances as Days (hide Hours) when processing a Pay Run.
6. Show Leave Balances as Hours (hide Days) when processing a Pay Run.
7. Change the Organisation (Legal Entity) FAST-Pay File Options.
8. Change the Organisation (Legal Entity) e-Time (Timesheets) Options.
9. Change the Organisation (Legal Entity) Pay Line Transaction Dates Settings.

Change the Organisation (Legal Entity) Regular Pay Run Dates for a specific Pay Period.

1. Select Organisation.
2. Select Pay Run Settings.
3. Change the Pay Period, if required.
4. If you need to remove the dates for the selected Pay Period,
   1. Select Clear.
   2. The Clear Pay Run Dates Alert (Modal) is displayed. Select Ok to clear the dates for the selected Pay Period.
5. If you need to change the dates for the selected Pay Period,
   1. Select or enter the new Pay Period Ends Date.
   2. Select or enter the new Pay Day Date.
6. If you are setting up the dates for the selected Pay Period,
   1. Select or enter the new Pay Period Ends Date.
   2. Select or enter the new Pay Day Date.
7. Make any other changes as required, then select Save.

Change the Organisation (Legal Entity) Weeks Per Year setting.

1. Select Organisation.
2. Select Pay Run Settings.
3. Change Weeks Per Year as required.
4. Make any other changes as required, then select Save.

Change the Organisation (Legal Entity) Round Net Pays setting.

1. Select Organisation.
2. Select Pay Run Settings.

3. Change Round Net Pays as required.

   1. No Rounding: 
      • EFT: NO rounding occurs.
      • FAST-Bank: NO rounding occurs.
      • Cash: Round to the nearest lower 5 cents (e.g. If 36 cents, round to 35 cents OR if 32 cents, round to 30 cents).
   2. Round to the nearest lower whole dollar: 
      • Regardless of the Payee's Payment Method, all cents are reported in PAYGW. 
        • Example - If the Net Pay amount is $434.86, 86 cents will be added to PAYGW. Net will be reduced to $434.00.
   3. Round to the nearest lower whole dollar (if PAYGW applicable): 
      • Regardless of the Payee's Payment Method, If PAYGW is applicable, all cents are reported in PAYGW.
        • Example - If the Net Pay amount is $434.86, 86 cents will be added to PAYGW. Net will be reduced to $434.00.
        • Example - If PAYGW = $0.00, then NO rounding occurs.
4. Make any other changes as required, then select Save.

Show or hide System Default Pay Types in Pay Template and when processing a Pay Run.

1. Select Organisation from the side menu.
2. Navigate to and select Pay Run Settings.
3. Select or deselect Hide System Default Pay Types in Pay Template and when processing a Pay Run.
4. Make any other changes as required, then select Save.

Show Leave Balances as Days (hide Hours) when processing a Pay Run.

1. Select Organisation.
2. Select Pay Run Settings.
3. Select Show Leave Balances as Days (Hide Hours) when processing a Pay Run.
4. Make any other changes as required, then select Save.

Show Leave Balances as Hours (hide Days) when processing a Pay Run.

1. Select Organisation.
2. Select Pay Run Settings.
3. Deselect Show Leave Balances as Days (Hide Hours) when processing a Pay Run.
4. Make any other changes as required, then select Save.

Change the Organisation (Legal Entity) FAST-Pay File Options.

1. Select Organisation.
2. Select Pay Run Settings.
3. Navigate to FAST-Pay File Options.
4. Select
   1. Pay Rates if you need to use the Pay Rates assigned in the Payee's Pay Template in addition to the Pay Rates within the FAST-Pay File.
   2. Allowances if you need to use the Allowances assigned in the Payee's Pay Template in addition to the Allowances within the FAST-Pay File.
   3. Deductions if you need to use the Deductions assigned in the Payee's Pay Template in addition to the Deductions  within the FAST-Pay File.
   4. All Purpose Allowance if you need to use the Allowances assigned in the Payee's All Purpose Allowance Template in addition to the Allowances within the FAST-Pay File.
   5. Deduction Banking and Repayments if you need to use the Deductions assigned in the Payee's Deduction Banking and Repayments Template in addition to the Deductions within the FAST-Pay File.
5. Choose the Payee Identifier within the FAST-Pay File. 
   👉 If this option changes, the Change FAST-Pay Payee ID Alert (Modal) is displayed. To accept the change, select Yes. Otherwise, select No.
6. Make any other changes as required, then select Save.

Change the Organisation (Legal Entity) Pay Line Transaction Dates Settings.

1. Select Organisation.
2. Select Pay Run Settings.
3. Select Enter a Date for each Transaction in the Pay Run Process Page if you want to enable the Date field within the Process Page (Step 3 of the Pay Run), allowing you to enter the relevant date for each Transaction.
4. Select Autofill Dates if you want the Date field within the Process Page (Step 3 of the Pay Run) to be automatically populated with a date. (The first Transaction will always use the Period Start Date).
5. Select Include Weekends if you want to include the dates for Saturday and Sunday when automatically populating the dates.
6. Make any other changes as required, then select Save.

Change the Organisation (Legal Entity) e-Time (Timesheets) Options.

1. Select Organisation.
2. Select Pay Run Settings.
3. Navigate to e-Time (Timesheets) Options.
4. Select
   1. Period End if you prefer that the first day displayed in the Timesheet (Step 3 of e-Time) is the Period End Date.
   2. Exclude Weekends if you do not want to see Saturday and Sunday in the Timesheet (Step 3 of e-Time).
   3. Pay Rates if you need to use the Pay Rates assigned in the Payee's Pay Template in addition to the Pay Rates within the Timesheet when Process (Step 3 of the Pay Run) is accessed.
   4. Allowances if you need to use the Allowances assigned in the Payee's Pay Template in addition to the Allowances within the Timesheet when Process (Step 3 of the Pay Run) is accessed.
   5. Deductions if you need to use the Deductions assigned in the Payee's Pay Template when Process (Step 3 of the Pay Run) is accessed.
   6. All Purpose Allowance if you need to use the Allowances assigned in the Payee's All Purpose Allowance Template in addition to the Allowances within the Timesheet when Process (Step 3 of the Pay Run) is accessed.
   7. Deduction Banking and Repayments if you need to use the Deductions assigned in the Payee's Deduction Banking and Repayments Template when Process (Step 3 of the Pay Run) is accessed.
5. If importing a times file created by another provider, choose the required option in Import Times from.
   1. If Generic Text File is chosen, select Configure.
      1. Select Configure. 
      2. The e-Time (Timesheets) Import Settings Alert (Modal) is displayed.
      3. Choose the required Format.
      4. Deselect Field Name Header if your Import File does not contain a header record.
      5. Choose the required option in Qualify.
         1. If All Fields is selected, choose the required option in Qualifier. 
      6. Choose the required option in Delimiter.
      7. Choose the required option in Date Format.
      8. Choose the required option in Time Format.
      9. Depending on the format selected, enter the relevant column numbers (in a comma-separated list) that represent the position of the data in your import file.
      10. Once completed, select Save.
   2. If ACTATek is chosen,
      1. Select Configure. 
      2. The e-Time (Timesheets) Import Settings Alert (Modal) is displayed.
      3. If you need to import from multiple ACTAtek Devices, select Use Best Fit. Otherwise, choose the required Format.
      4. Once completed, select Save.
6. If importing a times file created by another provider, choose the required option in Payee Identifier within the Times File.
   1. If you cannot change the Payee Identifier in your Time and Attendance System, select Payee Time Clock ID.
   2. If you chose Payee Time Clock ID as the Payee Identifier in the Times File, please refer to Change the Time Clock ID for a specific Payee.
7. Make any other changes as required, then select Save.