Step 3 - Process Explained (Pay Day)

Aimee Slatter

Dec 03, 2024

2685

🎯 The Process Page is the third step of the Pay Run Procedure and is used to add all relevant Pay Types to each Payee's Pay.

The X-Ray button allows you to view additional information about the Payees Pay Run Totals. This is explained further in Totals below.

The Shrink Content button allows you to hide certain information from Personal Details, and all information within Employment Details, Pay Run Details and Leave Balances.

Personal Details displays the First Name, Family Name, Address, Birthdate, e-Mail and Phone from within the Payee Master File. This section includes the ability to

Easily change Payees by selecting the required payee from the drop down menu or selecting Next or Previous.
Cease thier Employment and
define the Cost Centre Hours as required.

Employment Details displays the Payee Code, STP Payee ID, Commencement Date, Modern Award or Agreement, Classification, Job Title, Tax Treatment Code, OTE Hours and Rate, SG Fund, RESC Fund, Personal Fund and all relevant Member Numbers from within the Payee Master File. Cessation Date and Reason are also displayed if Cease Employment has been selected.

Pay Run Details displays the Pay Period, Pay Period ID, Fiscal Week ID, Pay Day, Period Start and End Dates from the Pay Run Details Alert (Modal) when the Regular, Out Of Cycle or Missed Pay Run was created.

Leave Balances dynamically calculates the relevant Leave Balances from the Pay Run Transactions and the Opening Balances entered into the Payee Master File.

Payee Pay Message allows you to enter a message that needs to be displayed on the Payee's Pay Advice Slip. The Pay Message can be saved in Comments within the Payee Master File by selecting Add.

Global Pay Message displays the message previously entered in the Pay Run Details Alert (Modal) when the Regular, Out Of Cycle or Missed Pay Run was created.

Totals display a dynamic calculation of the relevant balances explained in detail below,

Total Gross displays a dynamic calculation of the total for all Pay Rates and Allowances, regardless of their Salary and Wages setting.
- Gross Income (W1) displays a dynamic calculation of the total for all Pay Rates and Allowances, regardless of the payment being subject to a PAYGW calculation, less salary sacrifice.
- Gross (PAYGW) displays a dynamic calculation of the total for all relevant Pay Rates and Allowances subject to a PAYGW Calculation of greater than 0%, less any value relating to Salary Sacrifice.
- Gross (STSL/MLS) displays a dynamic calculation of the total for all relevant Pay Rates and Allowances subject to a PAYGW Calculation for Study and Training Support Loans (STSL) and/or Medicare Levy Surcharge (MLS).
- Gross (Salary Sacrifice) displays a dynamic calculation of the total for all relevant Pay Rates and Allowances which can be Salary Sacrificed, less any value relating to Study and Training Support Loans (STSL) and/or Medicare Levy Surcharge (MLS).
- Gross (No PAYGW) displays a dynamic calculation of the total for all relevant Pay Rates and Allowances subject to a PAYGW Calculation of 0%.
PAYGW displays a dynamic calculation of the total PAYGW applicable to the value displayed in Gross (PAYGW), including any components for STSL, MLS, the Add to Tax amount within the Payee Master File and System Default Pay Rate PAYGW Adjustment (+/-).
- STSL displays a dynamic calculation of the total PAYGW applicable to repay the Payees Study and Training Support Loans (STSL).
- MLS displays a dynamic calculation of the total PAYGW applicable to the Medicare Levy Surcharge (MLS).
- Additional PAYGW displays a dynamic calculation of the total for System Default Pay Rate PAYGW Adjustment (+/-).
Allowances displays a dynamic calculation of the total for all Allowances, regardless of whether the payment is subject to a PAYGW Calculation.
- Gross (PAYGW) displays a dynamic calculation of the total for all relevant Allowances subject to a PAYGW Calculation of greater than 0%,
- Gross (No PAYGW) displays a dynamic calculation of the total for all relevant Allowances subject to a PAYGW Calculation of 0%.
- Non-Reportable displays a dynamic calculation of the total for all relevant Allowances which are Non-Reportable.
Deductions displays a dynamic calculation of the total for all Deductions.
- Other Sal Sac displays a dynamic calculation of the total for all Deductions considered to be Salary Sacrifice to Other Benefits.
- Super Sal Sac displays a dynamic calculation of the total for all Deductions considered to be Salary Sacrifice to Superannuation.
- After Tax displays a dynamic calculation of the total for all Deductions considered to be After Tax.
Reimbursements displays a dynamic calculation of the total for System Default Pay Rate Reimbursement.
Employer SG displays a dynamic calculation of the total Employer SG calculated on OTE (SG), based on the rules selected within the Payee Master File, including any component for System Default Pay Rate Employer SG Adjustment (+/-).
- OTE displays a dynamic calculation of the total for all Pay Rates and Allowances which are considered to be Ordinary Time Earnings (OTE), less any Deductions which are not considered to be same.
- RESC displays a dynamic calculation of the total Reportable Employer Superannuation calculated on OTE, based on the amount set within the Payee Master File, including any component for System Default Pay Rate RESC Adjustment (+/-) and System Default Deduction Salary Sacrifice (to Super Fund, OTE).
Net displays a dynamic calculation (Gross Income - (Deductions + PAYGW)) of the total Net Income.

The Payment Type Table enables you to add any new transactions required for the Pay Run and edit or remove those previously added.

The Navigation Arrows allow you to move between Payees.